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Sierra Nevada Corporation | SNC Sierra Nevada Corporation | SNC

Proposal Coordinator III

  •  Posted 30+ Days Ago
  •   Full time
  •  Louisville, CO
  •  R0008980

Supports the Sierra Nevada Corporation’s (SNC) Space Systems Senior Director of Proposal Management in new business proposal activities for both classified and unclassified opportunities. Analyzes Government RFPs and/or other solicitations to create proposal outlines and templates for proposal team manager and authors. Performs formatting, layout, editing, and proofing of technical and business development documents including proposals, specifications, presentations, final technical reports. Supports production of proposal drafts and final proposals by the proposal’s scheduled deadlines. Plans and coordinates the final printing for delivery. Maintains internal Proposal Library and updates library content such as past performance, resumes, and facilities boilerplate.

Primary Responsibilities

  • Supports Senior Director of Proposal Management for SNC’s Space Systems group in proposal coordination activities to ensure on-time delivery of compliant, responsive proposals with clearly defined win strategies and themes
  • Prepares proposal outlines and tailored templates using standard formats based on specific solicitation requirements
  • Works closely with proposal managers, capture managers, engineers, and subject matter experts to develop and mature proposal documents
  • Formats text and integrates graphics to conform to SNC’s Space Systems standard proposal design layouts. Edits and proofs content in accordance with the level of edit requested
  • Edits final documents using templates tailored for a variety of business development needs and customer deliverables including proposals, white papers, PowerPoint presentations, program plans, specifications, test plans, procedures, and final reports.
  • Participates in daily proposal status meetings and reviews as required

Proposal Support Activities

In addition to supporting Business Development activities, the Proposal Coordinator responsibilities may also include supporting Contracts, Technical, Cost Manager, and Program Manager Leads. Duties and tasks include:

  • Reviews solicitation and/or Request for Proposal (RFP) instructions (Sections L and M) and prepares compliant proposal outlines and templates for each volume with applicable instructions
  • Coordinates creation of proposal folders with IT department on the BD server and saves customer documentation; sets up proposal directory structure and maintains documents. Ensures version control of all proposal documents. Downloads customer documents and amendments as needed from the FedBizOps (FBO) or other customer sites
  • Prepares compliance matrices for technical requirements documents and statements of work. Works with proposal manager and authors to ensure compliant response and prepares other proposal document deliverable drafts as needed
  • Works with the proposal manager, technical team, and authors to prepare electronic and hard copy drafts of the Technical, Management and Cost volumes for color team reviews (e.g., Pink, Green, Red, and Gold Team reviews). Compiles summary review team comments for proposal author incorporation
  • Coordinates with graphic artists to log in and status new graphics and inserts graphics into final document. Proofs and updates graphics for proposal. Prepares status log updates for Proposal Manager
  • Distributes boilerplate material from Proposal Library and drafts content for review for a variety of sections such as Past Performance, company overviews, and facilities. Creates and maintains library templates for documentation such as generic proposal volume templates, outline templates, team rosters, art logs, program plans, and other documents
  • Maintains SNC’s Master Acronym List and SNC’s Space Systems Style Manual
  • Formats and edits SNC and team member resumes for proposals and updates database
  • Prepares draft cover letters for Contract Manager’s review. Supports Contracts as requested to prepare Model Contract and Reps and Certs documentation for proposal
  • Prepares proposal room for peer review meetings with draft storyboard sections and updates wall with most recent revisions as proposal is matured throughout the process
  • Prepares estimates for printer quote requests prior to Red Team and final printing. Coordinates delivery and production of hard copies at printer. Prepares requests for Fed Ex shippers and labels and coordinates packaging with the shipping department for delivery to the customer
  • Supports Marketing department as needed with the Space Technologies Catalog data sheets which are updated and revised yearly for distribution and publication
  • Distributes notices for DOD Awards and FBO search results to BD Team members daily, and maintains and updates saved searches for each Business Area. Adds opportunities to FBO Watched List as requested by BD Managers. Searches FBO upon request for specific opportunities
  • Uses BD’s standard proposal processes for each proposal to include storyboards, themes, action items, and recommended proposal process approach during the writing process. Supports process documentation for the BD group as needed
  • Conducts proposal and template refresher training for team authors or new Business Development team members as needed
  • Updates and maintains an internal proposal web page for the Business Development

Skills/Experience Required

  • 5 + years of experience in Government proposals
  • B.A./B.S., in Communications or related degree required
  • Proficiency in technical writing and editing
  • Related experience experience with U.S. Government and/or commercial solicitations in aerospace industry preferred
  • Formal training in proposal coordination, writing, and development. Critical attributes include exceptional interpersonal, teamwork, and organizational skills, and ability to work well under stress in fast-paced environment
  • Ability to work long hours and overtime, and evenings and weekends to meet deadlines
  • The ideal candidate will hold a current TS/SBI security clearance or must be eligible for a DOD Security Clearance
  • Highly proficient in Microsoft Office Suite (MSWord, Excel, PowerPoint, Photoshop, and Adobe Acrobat)


This position requires an active Top Secret with SCI eligibility and current CI polygraph U.S. Security Clearance required U.S. Security Clearance. U.S. Citizenship status is required as this position needs an active U.S. Security Clearance for employment. Non-US citizens may not be eligible to obtain a security clearance.  The Department of Defense Consolidated Adjudications Facility (DoD CAF), a federal government agency, handles the adjudicative aspects of the security clearance eligibility process for industry applicants. Adjudicative factors which affect the outcome of the eligibility determination include, but are not limited to, allegiance to the US, foreign influence, foreign preference, criminal conduct, security violations and illegal drug use.